Put a playlist on your screens (publishing)

Publishing sends a playlist to one or more screens for immediate playback.

Or ask the assistant to publish for you — e.g. "publish Reception – Daytime to the lobby screen now."

Open the publish dialog

Hover the playlist in the Playlists column and click Publish this playlist to devices (the share icon). The publish dialog opens with three parts — Action, When and Select devices.

The publish dialog: Action, When and Select devices

The publish dialog: Action, When and Select devices


Action — what to send and how it behaves

  • Action type (the box at the top) — leave it on playlist.

  • Playlist — the playlist being sent (already filled in).

  • Repeat count — for a temporary playlist, how many times it plays before the screen returns to its main playlist. Leave 1 for a normal publish.

  • Forever — on for a main playlist that loops until you change it; turn it off to send a temporary playlist.

  • Graceful — on lets the currently playing track finish before the new playlist starts — just that one track, not the whole playlist. (The player then starts the new playlist from its next track.)

  • Quick — on switches immediately, cutting the current track.

  • Load previous action — reuse the settings from your last publish.

(See Playlist transitions for main vs. temporary and the switching styles.)

When — now or on a schedule

Three tabs:

  • Now — publish immediately (Action or playlist will be published from this moment).

  • Later — publish once at a future date and time.

  • Recurrent — publish repeatedly on a schedule.

See Scheduled publishing for Later and Recurrent.

Select devices — which screens receive it

The Select devices part of the publish dialog: filter by name or tags, the Turned on / Turned off toggles, Select All, a per-screen toggle, and the N Devices counter with Publish to selected devices

The Select devices part of the publish dialog: filter by name or tags, the Turned on / Turned off toggles, Select All, a per-screen toggle, and the N Devices counter with Publish to selected devices


  • Filter devices — type a name or identifier to narrow the list.

  • Filter by tags — show only screens carrying the chosen tags.

  • Turned on / Turned off — toggles to include or hide screens that are currently on / off.

  • Select All playing this playlist — tick every screen already running this playlist (handy when re-publishing an update).

  • Select All — tick every screen in the list; Unselect All clears the selection.

  • Show more options — reveals extra per-publish options.

  • Each screen has its own toggle — turn on the ones you want. The N Devices counter at the bottom shows how many are selected.

Then click Publish to selected devices (or Close to leave without publishing).

Or drag it onto a screen

You can also drag a playlist from the Playlists column straight onto a device in the device list (right edge) to publish it there.

Behind the scenes, devices are targeted by their unique identifier (e.g. 008MACE52091) — never by name, because names can repeat. If you automate publishing via the assistant/API, always pass identifiers from your devices list.

Verify the publish

After publishing, verify that the playlist actually reached the screens — this confirms delivery rather than assuming it worked, which matters for screens at remote sites.

Or ask the assistant to check — e.g. “did Reception – Daytime reach the lobby screen?”

The publish dialog after picking a screen and clicking Publish — the Action settings (Forever / Graceful / Quick), the selected device, and the green download-progress bar

The publish dialog after picking a screen and clicking Publish — the Action settings (Forever / Graceful / Quick), the selected device, and the green download-progress bar


Open the device list (right edge). Each screen's card shows what it received: its published playlist and version and the download progress (e.g. 3 / 4 means 3 of 4 items downloaded so far), plus what's now playing.

Device cards showing each screen's published playlist, version and download progress

Device cards showing each screen's published playlist, version and download progress


If a device is offline or its version doesn't match, it hasn't picked up the update yet — check the location's power and network.

Publishing to many screens

  • Select multiple devices at once to publish the same playlist everywhere.

  • Use tags to manage which screens get which playlist (see Organising devices with tags).

Ask the assistant how a playlist will play across your screens — e.g. “which clips in Reception – Daytime are restricted, and how will it play on the Vilnius vs. Kaunas screens?” It lists each clip's restrictions and the distinct playback variants across the screens running the playlist.

Troubleshooting a publish

If a screen doesn't update: