Previewing, duplicating, renaming & deleting content; the Trash bin
Every content item has its own set of actions, and there is a separate toolbar for working with several items at once.
The icons on a content item
Move the mouse over an item in the Content items column and six icons appear at the right of its row. They are numbered here in the order they appear:
The six icons on a content item's row
Copy this track to clipboard — no window opens; a message appears at the top of the screen (Tracks added to clipboard – 1). You can then paste the item into another category, or into a playlist (see Using the clipboard).
Duplicate content item — copies the item straight away and confirms with Success! Content duplicated successfully. The copy lands in the same category with duplicate added to its name.
Add this to the playlist — opens a window; see below.
Preview this track — opens a preview inside the list, right under the item. The icon turns into a crossed-out eye; click it again to close the preview.
Edit this track — opens the content editor; see below.
Remove this track — asks Are you sure you want to delete selected track(s)?; choose Cancel or OK. Deleted items go to the Trash bin, so they can be restored.
Add this to the playlist
This is the one button that opens a window of its own:
The Add to playlist window: search, position and the playlist list
The window shows which item you are adding (Content: …).
Use Search playlists… to find the playlist you want, and tick it. You can pick more than one.
Content Position is optional — enter a number to drop the item at that place in the playlist; leave it empty to add it at the end.
Click Save, or Close to leave without adding.
If you have not made a playlist yet, the window says No playlists available — create one first.
The content editor
The pencil opens a full-screen editor: a live preview on the left, and a settings panel on the right.
At the top of the panel sit the item's title — click it to rename the item — the type it was created as, and its status. Ready means the player has everything it needs.
Below that the panel is divided into sections.
Content — what the item actually is. This part changes with the type. A file or link item shows its URL (the address the player loads) and Duration on screen in seconds. A template item shows the template's own fields instead — a YouTube item, for example, has Video URL.
Availability — when the item is allowed to play.
Show from (leave empty to start immediately) and Show until (leave empty to show indefinitely) set an overall window; each takes a date and a time.
Below them is Date restrictions. By default the item plays at all times; the button reads ENABLE HOUR-LEVEL RESTRICTIONS. Turn this on to limit the item to specific days, and to certain hours of those days.
The Availability section, before hour-level restrictions are turned on
Turning on ENABLE HOUR-LEVEL RESTRICTIONS reveals the day-and-hour tools — a weekday/hours range, an individual-day calendar, and a classic grid — for limiting when the item plays. That whole area, including repeating on/off patterns and the classic grid, is covered step by step on Repeat an item at set intervals (interval grid); for a single continuous window use Show content only between certain dates. Remember to SAVE CHANGES at the bottom of the panel.
Organize — housekeeping. The chips show which categories the item is filed under; remove one with its x, or add another through Search categories to add… — this is how you move an item between categories. Notes are internal and never shown on screen. List label colour only colours the item in the content list, not on the screen.
Content Restrictions — where the item is allowed to play. Click the header to open it. It reads Any device until you set a condition; add one with + ADD ANOTHER RULE. See Play a clip only on certain screens.
The Content Restrictions section, opened
Content Restrictions and Advanced are collapsed by default — click the header (▸) to open either one. Advanced appears only for file and link items and is rarely needed: Custom resolution URL is an optional alternative source for the player.
At the bottom of the editor: SAVE CHANGES keeps your edits, CANCEL discards them, and REFRESH PREVIEW redraws the preview on the left.
If the item is built from a template that has editable text, you can click that text straight on the preview and change it there. If it has none, a message tells you so and you use the form on the right instead.
Working with several items at once
Tick the checkboxes at the left of the rows, then use the toolbar above the list. It is a separate set of five icons, and every one of them acts on all ticked items at once.
The five icons on the bulk toolbar
Edit all selected tracks — opens the Edit Selection window, which acts on every ticked item at once: rename each track (one title field per item), set a shared Date From / Date To window (leave them blank to keep each item's own dates, fill them in to apply the same window to all, or tick Clear dates for all selected tracks to remove them), and set a shared Display Color — the item's label colour in the content list. Click Save to apply to every selected item, or Cancel to discard.
Select all tracks — select everything in the category.
Unselect all selected tracks — clear the selection.
Remove all selected tracks — delete the selected items (they go to the Trash bin).
Copy all selected tracks to clipboard — copy the selection so you can paste it elsewhere.
The Edit Selection window (Edit all selected tracks): a title field per item, shared Date From / Date To with a Clear-dates option, and a shared Display Color
The Trash bin
Deleting something doesn't destroy it straight away — it goes to the Trash bin, where you can look through what was removed and either bring it back or get rid of it for good. Open it from Trash Bin in the bottom bar or in the account menu.
It is not only for content. Content items, playlists, schedules, devices and categories all land here when they are deleted.
The Trash bin: filters, the list of deleted things, and the actions on each row
Finding what you deleted
Content type — show everything, or narrow the list to Content items, Playlists, Schedules, Devices or Categories.
Deleted after / Deleted before — narrow it down by date, useful when the bin has a lot in it.
Refresh — reload the list, for example after someone else has deleted something.
Each row tells you the Object (its name), the Type, the Source, the Owner — who it belonged to — and Deleted at, the exact date and time it was removed.
What you can do with it
Restore — put that item back where it was. It returns to its category or list as before.
Delete forever — remove that one item permanently.
Empty trash bin — permanently remove everything currently in the bin.
Permanent deletion can't be undone. If you are not sure, restore the item instead — you can always delete it again later.